Feb 12, 2025

Skip Tracing Checklist for High-Volume Acquisition Teams

Audit your skip tracing workflow, trim wasted spend, and boost contact rates with Parcels Contact.

Skip Tracing Checklist for High-Volume Acquisition Teams

If your team is juggling multiple skip tracing vendors, duplicate exports, and manual QA, use this checklist to tighten the process and protect contact rates.

1. Centralize your property pipeline

Before contacting owners, make sure every property flows through a single system of record. Parcels Contact keeps research, enrichment, and outreach inside one workspace so you can spot gaps instantly.

  • Confirm each new property has a saved search, list, or campaign associated with it
  • Assign ownership so reps know who is responsible for enrichment and outreach
  • Track lifecycle stages (researching, working, under contract, etc.)

2. Verify contact sources and match rate

Audit how many records fail to return phone numbers or emails and why. Parcels Contact highlights verification outcomes so managers can intervene.

  • Review validation scores and do-not-call flags weekly
  • Re-run enrichment automatically when ownership or deed status changes
  • Remove records with poor data quality before they reach outreach sequences

3. Automate enrichment handoffs

Manual CSV uploads create bottlenecks. Use Parcels Contact automations or Zapier recipes to enrich new records the moment they hit your saved search.

  • Trigger enrichment when properties enter a list or meet motivation thresholds
  • Send enriched contacts directly to dialers, SMS platforms, or CRMs
  • Log outcomes back to Parcels Contact to keep the single source of truth current

4. Monitor contact rate, not just volume

Skip tracing success isn’t about total numbers enriched—it’s about conversations started. Track pickup rate, appointment rate, and cost per contact.

  • Use Parcels Contact dashboards to view performance by campaign, rep, or list
  • Flag campaigns that fall below threshold so you can adjust messaging or data inputs
  • Celebrate reps who consistently convert enriched contacts into meetings

Upgrade your skip tracing workflow